BYS Group to Lead the Digital Transformation of TSE’s Standardization Infrastructure
BYS Group is implementing a comprehensive digital transformation project aimed at making the standardization processes of the Turkish Standards Institution (TSE) more efficient, secure, accessible, and traceable. As part of the project, a next-generation online platform will be developed to consolidate standardization activities within a single digital environment.
The project, which aims to strengthen the institutional capacity and digital infrastructure of the Turkish Standards Institution, will enable key standardization processes—including standards development, evaluation, public consultation, voting, publication, terminology management, and stakeholder engagement—to be managed through an integrated digital system.
The overall objective of the project is to enhance the performance of Türkiye's standardization system, support the digitalization of standardization processes, and strengthen alignment with international standardization practices. In this context, the project seeks to improve operational efficiency, data integrity, user experience, security, and traceability across TSE's standardization activities.
Standardization processes to be unified on a single platform
At the core of the project is the development of an integrated, user-friendly online platform that will digitalize TSE's existing standardization processes from end to end.
The new platform will enable TSE personnel, technical committees, working groups, public institutions, private sector representatives, academic organizations, professional associations, and other stakeholders involved in standardization activities to participate more effectively throughout the entire process.
The platform is planned to include the following core functionalities:
- User, organization, authorization, and role management
- Technical committee and working group management
- Planning and monitoring of standards development projects
- Online preparation of draft standards
- Public consultation, commenting, and evaluation processes
- Electronic voting and decision management
- Meeting, calendar, and task management
- Document and content management
- Standards catalogue and digital library
- XML-based content creation, transformation, and publication
- Terminology and technical concept management
- Request, notification, and support management
- Data analytics, dashboards, and management reporting
- Mobile compatibility and accessibility features
This integrated structure is intended to make standards development processes more transparent, measurable, participatory, and fully traceable.
End-to-end digitalization of the standards development process
The platform will support the entire lifecycle of standards development, from the initial proposal stage through to final publication.
The creation of standardization proposals, their assignment to the relevant technical committees, preparation of work programmes, development of draft documents, collection of stakeholder feedback, evaluation of comments, electronic voting procedures, and publication of final standards will all be managed within the same digital environment.
All activities carried out throughout the process will be systematically recorded. Tasks, responsibilities, decisions, and document revisions will be monitored in accordance with authorization rules, thereby strengthening institutional knowledge and improving the auditability of standardization activities.
A unified terminology infrastructure will be established
One of the project's key components is the establishment of a unified terminology infrastructure that will centrally manage the concepts and terminology used in standards and technical documentation.
Through this infrastructure, technical terms, definitions, synonyms, abbreviations, and relationships between relevant standards will be managed within a common data structure.
The terminology infrastructure is expected to:
- improve conceptual consistency across standards,
- enable the management of multiple definitions for the same term,
- support standards development experts in using a common technical language,
- facilitate information retrieval and content accessibility,
- increase the efficiency of translation and publication processes.
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Data Management and System Integration
The project encompasses not only the development of a new software platform but also the assessment of existing data and its secure migration to the new system.
In this context, existing data sources and business processes will be thoroughly analyzed. A comprehensive data migration strategy will be implemented to classify, cleanse, map, validate, and securely transfer data to the new platform.
To ensure seamless interoperability with TSE's existing enterprise systems, the necessary system integrations will be developed. Data exchange, user authorization, and transaction records between systems will be managed within a secure and controlled framework.
Information Security and Traceability Will Be at the Forefront
Information security, data integrity, and transaction traceability will constitute the core design principles of the new digital infrastructure.
Users will only be able to access information within the scope of their assigned roles and responsibilities. Critical operations performed on the platform will be comprehensively logged, while document histories, user activities, evaluations, approvals, and decision-making processes will be maintained in a fully traceable manner.
System architecture will incorporate backup mechanisms, access control, error management, secure data transmission, and business continuity requirements as integral components.
User Experience and Accessibility to Be Enhanced
The new platform will be designed with consideration for users possessing different levels of technical expertise and varying operational needs.
Simple, intuitive, and user-friendly interfaces will be developed to enable TSE personnel, technical committee members, industry representatives, and other stakeholders to use the system efficiently.
The platform is intended to provide full compatibility with desktop and mobile devices, comply with key accessibility requirements, and enable users to access the information they need quickly and efficiently.
Comprehensive Testing and Quality Assurance Activities
Before being deployed, the platform will undergo a comprehensive testing and quality assurance process.
This process will include:
- Functional testing,
- System and integration testing,
- Data migration validation,
- Performance testing,
- Security testing,
- Usability assessments,
- User Acceptance Testing (UAT).
Based on the findings from pilot implementation and user feedback, the necessary improvements will be incorporated into the system. Following verification that the platform is stable, secure, and fully ready for enterprise-wide deployment, it will be rolled out for operational use.
Training and Institutional Capacity Building
To ensure the sustainable use of the new digital system, comprehensive training and capacity-building activities will be delivered to TSE personnel and all relevant user groups.
The training programmes will be tailored to the specific responsibilities of system administrators, technical users, content managers, technical committee members, and other stakeholders.
The project will also include the preparation of user manuals, technical documentation, system administration guides, training materials, and support resources. This will establish the institutional knowledge base required for the effective management, operation, maintenance, and future development of the platform.
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Raising Awareness of Standardization
In addition to developing the digital infrastructure, the project also aims to raise awareness of the economic and social importance of standardization.
The project will promote the contribution of standardization to:
- improving the quality of products and services,
- enhancing consumer safety,
- strengthening the competitiveness of businesses,
- facilitating market access for innovative products,
- supporting technical harmonization in international trade.
These benefits will be communicated to a wide range of stakeholder groups through targeted awareness and outreach activities.
Communication, information dissemination, and stakeholder engagement initiatives will encourage broader and more informed participation in standardization activities.
BYS Group to Lead the Digital Transformation Process
As part of the project, BYS Group will deliver business analysis, process modelling, system architecture, software development, data management, system integration, testing, training, technical documentation, and project management services through an integrated implementation approach.
BYS Group's expertise in digital transformation, data management, enterprise information systems, software development, and international technical assistance projects will be combined with TSE's extensive institutional knowledge and experience in the field of standardization.
Throughout the project, user needs and institutional priorities will be continuously evaluated, while the developed solutions will be refined through iterative cycles of testing, user feedback, and continuous improvement.
A More Accessible and Integrated Standardization System
Upon completion of the project, standards development and management processes are expected to become significantly faster, manual operations will be reduced, data will be utilized more effectively, and decision-making mechanisms will be further strengthened.
The new digital infrastructure will enable stakeholders to participate in standardization activities regardless of time or location. The preparation, review, approval, publication, and dissemination of standards will all be managed through a fully integrated digital platform.
The project is expected to make a significant contribution to the digital transformation of Türkiye's standardization infrastructure, strengthen TSE's institutional capacity, and establish a more accessible, participatory, and sustainable standardization ecosystem.
